Director of Operations and Programs

A Brooklyn Navy Yard Development Corporation employer partner is seeking a Director of Operations and Programs collaborates closely with the Executive Director to oversee daily operations and support the organization’s strategic initiatives. This role is responsible for a broad range of organizational functions, including human resources, financial management, fundraising support, marketing coordination, and oversight of programs and administration.

RESPONSIBILITIES:
Management and Operational Support:
-Manages day-to-day operations to ensure smooth functioning, including workflow coordination, timely project completion, and facility upkeep.
-Supports the Executive Director in in implementing fundraising strategies and revenue-generating initiatives.
-Assists with HR responsibilities, including:
-Administering Justworks administration (payroll, PTO, training platform).
-Overseeing annual healthcare plan selection.
-Staying current with HR best practices and compliance.
-Supporting annual performance reviews.
-Nurturing positive workplace culture.
-Supporting Staff Meetings, Board Meetings and Board Retreats.
-In coordination with the Executive Director, facilitates and oversees activities across various departments including:
-Grants strategies, proposals, execution, and reporting.
-Curatorial and museum-related initiatives.
-Archive and Collections management.
-Artist residencies and fellowships.
-Membership Campaign.
-Artists agreements and contracts.
-Facilities and general administration.
-Serves as the organizational leader in the absence of the ED and represents the organization publicly as required.

Financial Oversight
-Assists in preparing the annual operating budget and financial projections, as well as quarterly actuals updates.
-Supports financial reporting, including for annual audit, and ensures compliance with internal policies and external regulations.
-Oversees accounting activities, including accounts receivable and accounts payable.

Fundraising, Marketing, and Communications
-Assists with planning and execution of the annual benefit event, including venue logistics and auction coordination.
-Acts as liaison with the Director of Communication in the development of a new online sales platform.
-Supports efforts to grow earned income streams, such as art sales and new collaborations.

QUALIFICATIONS
Education and Experience:
-A bachelor’s degree; a master’s degree is preferred.
-A minimum of 4-6 years of experience in arts administration, nonprofit management, or a related field, with a proven track record of operational and strategic leadership.
-Demonstrated experience in financial management, including budgeting, financial reporting, and compliance.
-Experience in fundraising, including grant writing, individual and corporate donations, and event planning.

Skills and Abilities:
-Strong organizational and leadership skills with the ability to manage multiple projects simultaneously and meet deadlines.
-Excellent interpersonal and communication skills, both written and verbal, with the ability to engage and collaborate with diverse stakeholders.
-Proven experience in human resources management, including hiring, onboarding, training, and conducting performance evaluations.
-Ability to implement and oversee operational policies and procedures to ensure efficient functioning of the organization.
-Strong problem-solving skills and the ability to adapt to changing circumstances.
-Proficiency in using desktop platforms such as Mac OS, Google Drive, Microsoft Word, and Excel.
-Ability to work collaboratively in a team environment and foster a positive workplace culture.
-Knowledge of the arts sector, particularly in the visual arts, and an understanding of the creative/artistic process.

Preferred Qualifications:
-Existing connections within the arts community, including relationships with key influencers, donors, collectors, and institutions.
-Experience coordinating large-scale events.
-Familiarity with the hand papermaking process or related visual arts.
-Demonstrated capacity to lead successful annual fundraising efforts on all levels (individual donors, foundations).